Why You Should Move Your Business Data to Cloud Storage?

fiona April 5, 2019 No Comments

It is no easy task for a business to store its data. For an everyday user, storage is as simple as buying a USB or a hard drive. For businesses, it calls for a proper infrastructure, a set up for back-up, infallible security, scalability and flexibility and finally, a network to connect employees to the data. With respect to each of these requirements, we will now discuss the demands of having your own data warehouse versus storing it on the cloud.

INFRASTRUCTURE:

In order to store data, a business must buy the appropriate hardware and software. Once set up, both the hardware and software need close monitoring and maintenance.

  • Own Storage: Storage hardware equipment is expensive and so is housing it because of the large amount of space it requires. Post installation, the machines need proper cooling and a set of skilled technicians to look after them. The software also needs to be regularly updated by software engineers and kept generally free from glitches. A business that has its own data warehouse must hire a team of experts round the clock to keep it running. This can rack up a lot of expenses.
  • Cloud Storage: Almost everything has already been done. You are paying a company a lot less money to use their top-notch infrastructure that is already in place and running smoothly. You don’t need to hire any technicians or experts. You get your own virtual team that has mastered this stuff and you have access to it all for way cheaper. They do all the work. You don’t need to spend millions monitoring your systems.

BACK UP:

Having large sets of sensitive data always entails backing it up. This is why, while setting up infrastructure, you have to keep redundancy in mind. Redundancy is backing up your data in multiple places so that if any emergency such as virus infiltration, natural disaster etc. strikes, your data can be safely restored.

  • Own Storage: Redundancy often involves setting up storage units in different locations. This means buying/renting land in several areas, building on it and having to hire a separate team for each area, which is all going to cost a lot of money.
  • Cloud Storage: With cloud storage, everything has already been done. Providers have already set up an infrastructure that incorporates redundancy. They can back up your data. They can even provide features like resetting your data to before a certain date, in case of a malware attack.

SECURITY:

Hackers keep up to date with technological advances. They develop newer methods to invade data. It is crucial for a business to invest in top notch security. Security requirements also change with expansion. The larger the business, the more consolidated it needs its system to be.

  • Own Storage: This means hiring deep experts that not only make your system as impenetrable as possible but keep updating the measures against new threats. This can get very expensive especially since it is a perpetual process. You can also not change your security plan as you wish because resetting everything would invite more costs.
  • Cloud Storage: Top cloud service providers of the world have already mastered security and have obtained various certifications for it, so you know that your data is being protected against theft or corruption as much as possible at all times. You can also rest assured that these companies will be updating their security as new technology evolves, to keep up with the times. Moreover, you have the flexibility to change your security plan, should you wish to at any point.

SCALABILITY:

As businesses grow, so do their storage needs. A company buying another suddenly has a whole lot more data on their hands. In fact, even if a business isn’t growing, in its existing scope its storage needs could fluctuate over a year.

  • Own storage: Local storage is not flexible to that sort of thing. It does not mean a few tweaks here and there. It could mean needing more space, buying new servers to put in that space, hiring more staff for maintenance. It’s slow and it’s costly.
  • Cloud storage: Providers have flexible plans for businesses where the latter can purchase as much storage as is needed, no more, no less. These plans can be changed as one wishes. The entire data solution can be changed as necessary and you always get a support team to set up and guide you through those changes.

CONNECTIVITY:

Businesses often need to communicate across different locations, sometimes all over the world. Employees in all different corners of the country or the world need access to the company’s data warehouse to be able to work. If a company expands its network, it needs to add nodes. If it downsizes, connections need to be removed. Connectivity must remain dynamic.

  • Own Storage: With local storage, you need to build your own network and add connections as the business progresses. Connecting across multiple locations and managing nodes can be time consuming and difficult.
  • Cloud Storage: If all your data is on the cloud, you can choose to grant access to it to anyone, anywhere at any time. The provider takes care of managing all the connectivity. You can share your data across offices with just simple links which is clean and convenient.

Cost: It takes lot of money and human resource to manage data locally. You have to buy expensive computers and create backup. Uploading your data won’t cost you a fortune, you can up to 5TB data using dropbox premium. Even there free account gives you upto 1 GB of space and you can earn upto 18 GB of space if you refer 32 friends.

How to get free Dropbox space?

OVERALL FLEXIBILITY:

If a company, for any reason, needs to relocate, it would need its data warehouse to move with it.

  • Own Storage: Executing a move with local storage is a daunting task. Not only would it need to be physically dismantled and moved and reassembled, the network would have to be established again. It would uproot a lot and would take time to be up and running again.
  • Cloud Storage: You need to move nothing. Your entire data is on the cloud, available anywhere. This means that even on the move, there is no downtime.

Are There Any Risks?

Cloud companies are working on their cloud security round the clock. They update their measures and get busy combating breaches as soon as they happen. Your data is being secured as much as is possible. At their end, they are doing all the right work. However, these companies cannot account for lax security at your end. This is why it is advised to follow proper password guidelines and to sign up for good backup plans.

So, Should You Go for the Cloud?

Businesses have a lot of things going on simultaneously. Setting up storage comes with a whole set of its own challenges, which may become overwhelming. However, a cloud vendor’s entire job is to provide safe storage and so, they can focus all their energies on doing so and can rent these services to companies for a pittance compared to what would have to be spent should companies choose to do it all themselves. So, If you have been convinced that your business’s data should really be on the cloud, it’s time to pick a best cloud computing services provider 2019, discuss your needs with them and sign up for a great customized plan so that your data can be stored way more conveniently for cheaper.

Categories : Cloud Storage